Payroll · Owners, HR and payroll teams · about 4 min
How payroll works
Payroll is an add-on to HR: it pays the employees HR keeps, works out PAYE, pension and NHF under the current rules, and hands the result to Finance - nobody types the payroll into the books.
1. The month in five steps
1. Set up once: payroll settings, pay components, salary structures and each employee's pay. 2. Start the month's pay run - everyone working that month, with leave, joiners and leavers worked out. 3. Check and submit it for approval. 4. Approval locks it: payslips, the bank file and the remittance schedules are ready. 5. Finance: the run is posted to the books on the pay date, and Finance records the payments.
2. Who can do what
Payroll is sensitive, so no role gets it automatically: the Owner gives the payroll permissions (view pay, manage pay, manage payroll settings) to whoever runs payroll, in Organization → Roles. Whoever prepares a run never approves it.
Everyone with an employee record sees their own payslips in My workspace → My payslips and on the phone app - nothing else.
3. The rules it follows
PAYE uses the tax bands and reliefs in effect for the month (including rent relief), after pension and NHF. Pension is at least 8% from staff and 10% from the employer on basic, housing and transport; NHF 2.5% of basic; NSITF and ITF on the payroll. The rules are reviewed by a qualified accountant before they're used - a change in the law becomes a new set of rules from its date.